Academic Support Officer - [Archived Advertisement]

• Academic Operations Unit
• Full time, ongoing position at our Hawthorn campus 
• HEW Level 5 salary + 17% superannuation with flexible working options

About the Role 

We are seeking a dedicated individual to join as an Academic Support Officer to provide a wide range of professional services to support the Department Chairs and academic staff within the School of Engineering and the School of Science, Computing and Engineering Technologies.

Under the general direction of the Manager, Academic Services, you will provide a level of executive and secretariat support to Academic Department Chairs and assist with teaching administration in accordance with School procedures. You will facilitate compliance with University and School processes and assist in streamlining processes to ensure efficiency and effectiveness.

This position has responsibility for a wide range of operational tasks to support the requirements of the Schools. In particular, this position plays a key role in the administrative requirements surrounding sessional staff engagement and administration, and may be required to provide back up support across Schools and Communities of Practice.

About You  

To be suitable for this role you will need to have experience in the below key accountabilities: 

• Demonstrated high level of confidential detailed administrative support to senior management.
• High level of organisational and time management skills and the ability to manage competing and conflicting deadlines
• Demonstrated analytical skills, attention to detail and the ability to review and evaluate systems to ensure continuous efficient office management.
• High level interpersonal skills, oral and written, particularly as they relate to maintenance of relationships with a diverse range of multiple communication networks and channels with internal and external stakeholders.
• Proven high level use and management of electronic diaries and associated packages and high level computer literacy including email, word processing, Excel spreadsheets, and database and PowerPoint packages.
  
  

Qualifications

• Completion of a degree without subsequent relevant work experience; or completion of an associate diploma and subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
  
  

About Swinburne University of Technology 

Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply 

Please submit your CV, cover letter and response to the Key Selection Criteria addressing your suitability for this position.  

To review the Position Description and to apply, please scroll down to the bottom of the page.

Please note, if you are viewing this advert from an external site please click ‘apply’ where you will be redirected to Swinburne’s Jobs site to access the Position Description towards the bottom of the page

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on staffrecruitment@swin.edu.au. 

Applications Close: Monday, 24 October 2022 at 5pm.

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity

Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact inclusion@swin.edu.au

Aboriginal and Torres Strait Islander Applicants

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

For any support please contact DeadlyCareers@swin.edu.au or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

We are a 2022 Circle Back Initiative Employer – we commit to respond to every applicant.